Secretary to the Director General

Are you a service-oriented and structured person who enjoys collaborating with others? Then you could become our new colleague - and one of our Director General's most important colleagues!

Societally Important Tasks

The staff provides strategic and administrative support to the Director General in decision-making as well as in the governance and management of the authority. It also enhances the authority's ability to carry out its mission towards the vision of 'A radiation-safe society' by contributing to clear governance, prioritization of resources, and development of operations.

The staff is led by the head of staff and consists of seven employees, including the Director General's secretary. The staff also includes the communications unit.

As the Director General's secretary, your main tasks will be to provide support and service to the DG as follows:

• To be a close support to the DG, manage the DG's calendar and incoming meeting requests.
• To make travel bookings and administrative preparations for the DG's national and international trips.
• To take minutes at certain meetings.
• To contribute to the planning and execution of the authority's events, such as authority days and management days.
• Contact and coordination with national and international officials in connection with the DG's commitments.
• To contribute to coordination ahead of DG presentations and decisions.
• To be a key person for well-functioning communication channels, both internally within the authority and externally.
• To develop the authority's administrative routines together with other administrators.

You will also have the opportunity to be a member of the DG Secretary Association. This means access to a broad national network for cross-authority exchanges of experience and collaborations.

Qualifications

We are looking for someone who has:

• High school diploma
• Several years of relevant experience in qualified administrative work in a supportive role for senior management in public or private organizations
• Good knowledge of the Office suite
• Very good knowledge of Swedish, both spoken and written
• Good knowledge of English, both spoken and written

It is advantageous if you have:

• Current and relevant experience as a DG secretary or equivalent role
• Post-secondary courses relevant to the role
• Knowledge of or experience in crisis organizations, preparedness issues, or other areas within civil defense
• Experience in international work and international organizations
• Good experience working with record-keeping and case management systems, preferably Public 360
• High digital maturity and interest in developing this
• Experience working within a government authority

Personal Qualities

To thrive in this role, you need to be service-oriented and have an easy time establishing collaborations and creating and maintaining good relationships, both internally and externally. To succeed in the role, you are structured, meticulous, and can handle multiple tasks simultaneously. You have good judgment and high integrity. You are comfortable planning your work independently and have the ability to structure it. Furthermore, you are proactive and have a positive attitude in both good and challenging times.

We expect you to have a high security awareness and that you can work according to both our values - the Swedish Radiation Safety Authority (stralsakerhetsmyndigheten.se) and the Government's values (forvaltningskultur.se).

Finally, we see that you should be flexible and development-oriented since we work in a growing authority where we continuously need to review and develop our working methods.

Employment Conditions

The employment is a permanent position, starting by agreement. The employment may begin with a six-month probationary period. In this role, you will be employed as an administrator. Some of our tasks are classified, which means that a security review with a background check according to the Security Protection Act (2018:585) may be conducted before a hiring decision. For some of our classified tasks, Swedish citizenship is also required. You may be part of the authority's crisis organization and may also be assigned to the authority in case of war.

Contact and Application

Would you like to know more about the position? Contact head of staff Astrid Lewin at 08-799 42 22. If you want to know more about the recruitment process, you can contact Daniela Piltonen at 08-799 41 79. Union representatives are Mathias Häggblom, Saco-S, at 08-799 44 85, and Michael Wallin, ST, at 08-799 42 87.

We kindly decline offers of advertising and recruitment assistance in connection with this recruitment.

Location: Solna. Travel in the service may occur.

Applications are made by attaching a CV and answering selection questions. To make a fair and equitable assessment of you as an applicant, we ask you to answer the selection questions. You do not need to attach a cover letter. Your application will become a public document when you apply for positions with us. Do not disclose any sensitive information in your application but provide some form of contact information so we can reach you if you are a suitable candidate for the position.

Work samples may be applied.

Welcome with your application via our website no later than April 13, 2025.

The Swedish Radiation Safety Authority works proactively and preventively to protect people and the environment from unwanted effects of radiation. Our approximately 340 employees have deep and broad knowledge in radiation protection and nuclear safety. The authority has offices in Solna, Katrineholm, and Gothenburg.

Read more about our operations here www.stralsakerhetsmyndigheten.se (http://www.stralsakerhetsmyndigheten.se)